Print Optimization Services
Document printing is an essential business process for any company, but competent planning and maintenance of printing systems are still uncommon. When relying on traditional print infrastructure, there is a high probability of encountering problems that can negatively impact the printing process and the overall business.
Traditional Print Infrastructure Challenges
Lack of unification
The equipment fleet consists of devices from different vendors and generations, which complicates the control and management of the printing process.
Uncontrolled purchase of consumables
It is based on user requests that often lack consistent information.
Increased paper and toner costs
Documents are frequently lost or forgotten at printing devices due to tasks being mistakenly sent to the wrong printer. This leads to reprinting.
Information security risks
Documents containing confidential information may be accidentally or intentionally seen by anyone at the printer.
OPTIMIZE YOUR PRINT ENVIRONMENT WITH LWCOM EXPERTS TO REDUCE COSTS, IMPROVE BUSINESS PROCESS EFFICIENCY, AND ENHANCE SECURITY
What You Get
- Reduced printing costs by up to 35%
- Increased document security
- A comfortable work environment for employees
Print Optimization Stages
Data gathering
- Making a detailed list of the equipment fleet, including printers, copiers, MFPs, and fax machines
- Defining the «age and mileage» of each device
- Mapping the current equipment layout
- Analyzing the print volume and the ratio of black-and-white to colored pages
- Defining devices that employees use most frequently
Analysis and KPI setting
- The actual cost per color and black-and-white print
- The level of workload and usage efficiency of each printing device
- The amount of personal printer usage by employees
- The security level of confidential documents sent to print
- The security level of the printing process to prevent information leakage
- The maturity level of the print management system
Planning
LWCOM experts will develop a step-by-step print optimization plan that includes various improvement options:
Institutional Changes
- Phasing out outdated and inefficient equipment
- Retaining personal devices based on tasks
- Consolidation of printing on high-performance MFPs
- Optimizing equipment placement
- Introducing printing regulations for employees
Technical Changes
- Deployment of secure print functionality (print by authorization)
- Introducing quotas for different groups and employees
- Redirecting print jobs to more efficient devices
- Implementation of print monitoring software
Pilot project
- Selection of a testing zone for the new print system architecture
- Delivery of high-performance office-class MFPs and their placement according to the approved plan
- Providing test licenses for print authorization software
- Association of personal employee IDs with the secure printing system
- Configuration of approved print, copy and scan policies
- Setting up necessary document workflow features such as template printing, text recognition with searching, scanning with auto-substitution, etc.
- Establishing a unified monitoring center to control the equipment
- Reduced consumable costs
- Improved printing security
- Increased efficiency of printing/copying/scanning processes
Solution scaling
- Supply of hard- and software
- Deployment of solutions and integration with the customer's current systems
- Post-installation support
- Assistance during interactions with hard- and software manufacturers
Why Choose LWCOM
- Over 15 years in the systems integration market
- Certified engineers with extensive experience in corporate print audit and optimization services
- LWCOM is a vendor-independent company, we are focused on customers’ tasks and offer best possible solutions
